“Come with me… and you’ll be…”
Step into a world of pure imagination, where fantasy and reality blur, where the boundaries are only limited by the skies and stars above. BayCon 2024 beckons you to embark on an extraordinary journey, a celebration of speculative fiction where every corner turned unveils wonders anew. Here, in this haven of creativity, your passion finds its purpose, your dreams their stage. As a volunteer, you are not just part of the event; you are a cornerstone of a community that thrives on innovation, inclusiveness, and the infinite power of imagination. Together, let’s unlock the doors to a world where every moment is a story waiting to be told, and every story a memory etched in the stars.
Joining the BayCon staff means more than just giving your time; it’s about becoming a key player in a vibrant community. You’ll be part of a dedicated team working together to create an extraordinary experience for fans, artists, and creators alike. You’ll have the chance to meet new people, learn new skills, and contribute to an event that sparks joy, inspiration, and connection. Whether you’re guiding attendees, supporting behind-the-scenes operations, or bringing events to life, your contribution will help make BayCon 2024 a place where stories are shared, friendships are formed, and the magic of speculative fiction is celebrated. If you’re looking for a rewarding way to engage with your passions and make a real impact, BayCon is where you belong. Let’s make something amazing together!
Discover Your Quest: Where You Can Help
In the vast expanse of BayCon, every path leads to adventure, every role a chance to contribute to the tapestry of our shared dream. Your quest awaits in the myriad realms of BayCon, each seeking heroes to champion their cause:
- Event Enchanters: Shape the heart of BayCon within Programming, Gaming, and Events, crafting experiences that resonate across realms.
- Tech Sorcerers: Weave spells of sound and light, ensuring the magic is seen and heard in every corner.
- Hospitality Guardians: Offer sanctuary and sustenance in our Con Suite and Staff Feed, where weary adventurers find respite.
- Operational Vanguard: Stand at the helm of Operations, guiding the con with a steady hand and a watchful eye.
Your skills, your passion, your imagination—this is where they take flight. Join us, and find where your journey begins.
Fizzy Lifting Drinks & Duties: Soaring High with BayCon
Embark on a journey of pure imagination as a staff volunteer at BayCon 2024, where each role is a gateway to wonder and each task a brushstroke on the canvas of our collective dreamscape. Here’s what awaits you in this realm of creativity and camaraderie:
Benefits:
- Enchanted Entry: Receive a Complimentary Staff Badge, your all-access pass to a world crafted from the very essence of imagination.
- Sanctuary of Sustenance: Retreat to our Exclusive Staff Lounge, a haven where meals and refreshments fuel the minds and hearts of our creators and caretakers.
- Haven of Rest: Secure a place of comfort at the Staff Hotel Rate, ensuring that your dreams are sweet and your stay, a part of the adventure.
- Wings of Flexibility: We honor the rhythm of your life, offering Flexible Hours that allow you to soar without constraint.
Expectations:
- A Pledge to the Wondrous: Your dedication brings to life an event that is a testament to the power of imagination, creativity, and unity. All staff is expected to attend staff meetings and collaborate with their departments and division. The final staff meeting is considered a critical event before the show!
- A Tapestry of Talents: From seasoned architects of fantasy to novices eager to weave their first tale, BayCon is a home for all. Experience is a treasure, but the thirst for adventure is our most precious commodity.
- The Harmony of Diversity: In the world of pure imagination, every voice adds depth to the chorus, every perspective colors the horizon. BayCon leadership is dedicated to nurturing an environment where empathy and open-mindedness are the pillars that support our bridge to fantastical realms. It is through the symphony of our diverse thoughts and collaborative spirit that we craft a BayCon rich in wonder and boundless in its possibilities.
Step into a role at BayCon 2024 and contribute to an odyssey of imagination. Together, we’ll weave a tapestry of fantastical tales, shared experiences, and unforgettable memories.
Attendance at Meetings
Staff meetings are an excellent time to connect with & coordinate with other staffers as well as to hear about developments and contribute to the running of the convention.
Regular staff meetings (schedule to be determined) occur throughout the year leading up to the next BayCon, with one wrap-up after the convention. Meetings generally occur on Sundays, or occasionally on Saturday, and are monthly through December, picking up in frequency as the convention approaches.
Division Heads & Seconds and Department Heads & Seconds are expected at all meetings if at all possible, and all other general staff are welcome. There is only one all-staff mandatory meeting—the last meeting before the convention. Staff are strongly encouraged to attend during the staff hiring deadline (in the event that you do not yet have a position) and the housing deadline (so that you can be sure your hotel arrangements are correct). BayCon has a recording secretary, and meeting notes are posted to the staff email list a few days after the meetings. So even if you miss a meeting, you can find out about important items.
Meeting Schedule
All staff meetings for 2023 – 2024 will take place over Google Meet or in-person. Please use the contact form below to be added to the notification list for upcoming meetings and details.
The full meeting schedule will be announced on our Staff Discord and Facebook group.
Gofers
If you feel that this time commitment will impact/hinder your attendance and enjoyment of the convention, we encourage you to consider becoming a “gofer.”
Anyone who is interested in helping out during the convention should contact our Gofers Department. Gofers:
- Purchase a full membership at their convenience
- Sign up with our Volunteer/Gofer department to receive assignments and track hours
- After volunteering 16 hours over the course of the convention, become eligible for a rollover to the next year
For more information about becoming a convention gofer, please fill out the contact form at the bottom of this page.
Bids for BayCon 2025/2026 Are Open!
We are currently taking bids for the next year’s chairperson. If you are interested, please complete the contact form below to get the bid packet sent to you. For any additional questions contact HR at HR@Baycon.org.
Contact BayCon Human Resources
If you’re interested in volunteering or have any general questions for BayCon HR, please complete and submit the form below.