July 4-7, 2025 - Santa Clara Marriott

Get Involved!

Volunteer your time and experience on Staff or as a Panelist

Start Here: Staffing – Volunteering – Panelists – Bidding

Help BayCon! Join the Staff!

“We got the tools, we got the talent!”

Step beyond the threshold, into a convenient parallel dimension—a place where reality frays at the edges, where specters drift and shadows deepen, and the line between the living and the beyond blurs. BayCon 2025 / Westercon 77 calls to those who dare to explore the supernatural, to embrace the paranormal, and to dive headfirst into the unknown. This is your gateway to an alternate realm, a celebration of speculative fiction where every hallway might reveal a secret and every conversation might lead to an unearthly discovery. As a volunteer, you aren’t just part of the convention; you’re one of its guiding spirits, helping to conjure an experience where mystery thrives, where legends are made, and where the chilling embrace of the otherworldly is just another part of the adventure.

Staff Sign-Up Form
Joining the staff is more than giving your time; it’s becoming a key figure in this spectral journey. You’ll stand side by side with a devoted community of fans, creators, and explorers, all driven by an insatiable curiosity. You’ll help bring eerie visions to life, meet new people, learn new skills, and contribute to a convention that connects, inspires, and leaves a haunting impression. Whether you’re helping attendees find their way through the fog, ensuring the machinery of the event runs smoothly, or animating the most thrilling panels, your contribution will help make BayCon 2025 / Westercon 77 an unforgettable encounter with the extraordinary. If you’re ready to engage with your passions and leave an impact that echoes through dimensions, this is your haunt. Together, let’s conjure something truly otherworldly.

Discover Your Haunt: Where You Can Make a Difference

In this shadowy parallel realm we call BayCon, every role is essential to our otherworldly tapestry, and every one of you is a summoner of the strange and the fantastic. Your calling awaits in one of these haunted halls:

  • Paranormal Programmers: Become the architects of our eerie proceedings in Programming, Gaming, and Events. Craft moments that ripple across dimensions, bringing attendees face to face with the unexplainable.
  • Tech Mediums: Serve as the unseen force behind the scenes, conjuring light, sound, and ambiance to ensure the paranormal permeates every corner of BayCon.
  • Caretakers of Hospitality: Provide refuge for weary travelers in our Con Suite and Staff Feed, offering much-needed sustenance as they venture into the unknown.
  • Gatekeepers of Operations: Guide the flow of BayCon from the shadows, ensuring every plan unfolds without a hitch and every mysterious twist is managed.

Your skills, your spirit, your dedication—this is where they manifest. Join us, and find where your journey to the unknown begins..

Staff Sign-Up Form

Spectral Benefits & Apparitional Expectations

Embark on a journey into the beyond as a member of staff at BayCon 2025 / Westercon 77, where each role is a gateway to wonder and each task a brushstroke on the canvas of our collective dreamscape. Here’s what awaits you in this realm of creativity and camaraderie:

The Perks of the Beyond:

  • Ethereal Access: A Complimentary Staff Badge will be your pass to a parallel world filled with arcane knowledge, supernatural exploration, and ghostly wonders.
  • Spirit’s Respite: Take refuge in our Exclusive Staff Lounge, a quiet place for our caretakers to rest and revive between hauntings.
  • A Haunted Resting Place: Secure a discounted rate at the hotel, ensuring you rest easy before the next day’s spectral activities.
  • Flexible Realms: We know the unpredictable nature of crossing dimensions, so we offer Flexible Hours to make your journey seamless.

A Pact with the Unknown:

  • A Vow of Dedication: Your commitment keeps this portal open. All staff are expected to attend meetings and work with their departments. The final pre-con meeting is a vital gathering of our coven—your presence is crucial!
  • A Gathering of Spirits: From those well-versed in the mystical arts to fresh-faced apprentices, BayCon welcomes all who dare. Experience is valued, but curiosity is key.
  • Embracing the Unseen: We value every voice, every unique perspective that enriches our spectral chorus. BayCon’s leadership is dedicated to creating a realm where inclusivity and collaboration allow all to thrive, creating a convention that’s diverse, mysterious, and wholly unforgettable.

Step into your role at BayCon 2025 / Westercon 77, and help us unlock doors to the unknown. Together, we’ll shape an experience that haunts attendees in the best possible way—full of mystery, surprise, and a bit of delightful fright.

Staff Sign-Up Form

Attendance at Meetings

Staff meetings are an opportunity to commune with other spirits—your fellow staffers—as well as to share insights and refine the enchantments that power BayCon.

Regular meetings (schedule to be determined) will occur throughout the year as we draw closer to BayCon. These gatherings often happen on weekends, with greater frequency as we approach the convergence—the convention itself. Division Heads, Department Heads, and their Seconds are expected to attend if possible, while general staff are always welcome. There is one all-staff mandatory meeting: the final gathering before the convention begins. Staff are strongly encouraged to attend during the staff hiring deadline and housing deadline periods. Missed meetings can be revisited through notes posted on the staff email list by our recording secretary.

Meeting Schedule

All staff meetings for 2024 – 2025 will take place over Google Meet or in-person. Please use the contact form below to be added to the notification list for upcoming meetings and details.

The full meeting schedule will be announced on our Staff Discord and Facebook group. After your application is approved, you will be invited to join the option of your choice (or both).