Bidding
Bids are now open for BayCon 2026 and BayCon 2027.
Guidelines for Submitting a Bid for an Upcoming BayCon
Individuals wishing to submit a bid proposal must complete the BayCon Bid Proposal Form, which upon submission is sent to the Society Board of Directors for review and consideration. Following acceptance or rejection of a bid proposal, submitters will be contacted by the Society Bid Committee. Accepted submitters will be invited to a special meeting of the Society Board to present and receive feedback on their bid. Depending on the timing of the bid, a deadline will be given to inform the submitter of the Board’s decision. Finally, the winning bidder will be notified by the date(s) listed in the bid schedule below.
Membership of the Society is not a prerequisite to submit a bid, however applicants will be expected to join the Society if the bid is approved.
For this year, we are accepting bids for 2026 and 2027. Thereafter, bid proposals will be accepted for two years out from the upcoming event. Failure to submit a bid before the specified deadline will disqualify that bid from consideration (although it may be submitted again for a future event if it is submitted in accordance with guidelines).
Bids must include and estimated budget. Bids should be filled out as much as possible.
For BayCon 2026, Westercon will be integrated. The bid should be for BayCon/Westercon.
For BayCon 2027, it is not yet known if Westercon will be integrated or not.
Bid Schedule and Important Dates
May 31, 2025: 2026/2027 Bid Submission Deadline
June 15, 2025: Notification of Award of Chairpersonship
July 2, 2025: 2025 Launch Party at BayCon 2025
July 4 – 7, 2025 (Baycon 2025)
July 3 – 6, 2026 (BayCon 2026) | July 2 – 5, 2026 (BayCon 2027)