Three important BayCon policies can be found below.
Artistic Solutions, Incorporated (“ASI”), dba BayCon, is committed to running conventions, and other events, that are as free from harassment as we can possibly make them. Convention and event organizers are authorized to take any curative or corrective action they deem necessary to protect event attendees, including staff and volunteers, from those who have committed acts of harassment, up to and including expelling the offender from the event without a refund. Regardless of whether or not an action was taken against an offender during a convention or event, the ASI Board of Directors reserves the right to take additional protective actions, up to and including prohibiting (temporarily or permanently) the offender’s attendance at future ASI events.
Definition of Harassment
“Harassment” is acting in a manner that is disturbing or upsetting to others. That includes and is not limited to: making offensive comments, making repeated or unwanted sexual advances, being deliberately intimidating, stalking or following, photographing or recording in an upsetting manner, repeatedly disrupting panels or other events, making inappropriate physical contact, staring or leering, and taking retaliatory action against someone who complained of harassment, or encouraging others to take retaliatory action.
Future Updates to this Policy
The ASI Board of Directors will, on a semi-annual basis, review the implementation of this policy and revise it as needed.
BayCon is committed to continual efforts to make the convention a positive and accessible experience. Our goal is for all aspects of our convention to be accessible to all attendees.
We currently provide the following:
Wheelchair/scooter spaces and dedicated seating for disabled members in all programming spaces.
Project Oasis will be present to offer a quiet space for the duration of the con.
At peak hours, registration will provide alternate measures for those who are unable to stand for an extended period. Alternatives for those who need to bypass lines for large events are also available. Please contact programming to make those arrangements.
Any specific requests for accommodations we may not have covered should be directed to firstname.lastname@example.org. We will happily work with you to provide an accessible and comfortable solution.
Attendees with allergies or scent and chemical sensitivities should note that the Marriott does use scented products in their cleaning. Please contact the hotel at booking to request allergen-free rooms.
We encourage able-bodied members to use the stairs at high traffic times in order to leave the elevators accessible to those for whom stairs are a barrier.
We request that all members be mindful that scented products are problematic for many attendees and to refrain from unnecessary fragrances at BayCon.
We remind smokers to please stay away from access points and the paths to those access points so that others may enter and exit the venue safely and comfortably.
All weapons or weapon facsimiles must be “peace-bound” in a visible manner and in such a way that they cannot be removed. Come see F.L.A.R.E. at our HQ in Napa II (please enter through ConOps in Napa I) and we will be glad to peace-bind your weapon for the duration of the con.
A note on weapons: If it looks like a real gun – this means ALL handguns, rifles, or assault weapons – Leave It At Home or in your hotel room! We recognize that there are a lot of great costumes that include a firearm but we don’t want to freak out the general public or the Police Department.
Weapons to be used in the Masquerade or for hall costumes must be peace bound! Bring any weapons to Napa II for inspection.
NO means “no.” STOP means “stop.” GO AWAY means “go away.” All attendees at BayCon are expected to treat other attendees, guests, staff, and the general public with respect. If someone tells you he or she is uncomfortable with what you are doing, STOP IMMEDIATELY. If you are unsure what constitutes harassment, err on the side of caution. Physical and verbal harassment and sexual assault will not be tolerated.
If you engage in harassing behavior, F.L.A.R.E. will take any action deemed appropriate, including warning, revoking your membership and badge, and expulsion from the Con with no refund. Law enforcement will be called in if necessary. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact F.L.A.R.E. immediately.
Registration and Membership Policies can be viewed at Baycon Registration. Full Rules of the Con will appear in your program book.