BayCon welcomes vendors to showcase and sell their merchandise at our convention. To ensure a positive and inclusive experience for all attendees, we have established the following guidelines for vendor tables:
Table Reservation
Vendors must apply and receive approval for a table reservation through the designated vendor application process. Submission of the application does not guarantee a table reservation.
Membership Requirement
All individuals working at a vendor table must have a valid BayCon 2023 membership badge. Badges should be prominently displayed at all times while operating the vendor table.
Conduct and Interaction
Vendors are expected to conduct themselves in a professional and respectful manner. This includes:
- Treating all attendees, staff, and fellow vendors with courtesy and respect.
- Refraining from engaging in any form of harassment, discrimination, or disruptive behavior.
- Complying with all applicable laws and regulations, including those related to the sale of merchandise.
Merchandise
Vendors may sell items that align with the theme and atmosphere of BayCon. However, the following items are prohibited:
- Counterfeit or unauthorized reproductions of copyrighted or trademarked materials.
- Illegal or dangerous items as per local and state laws.
- Items that promote hate speech, discrimination, or offensive content.
Decorations and Displays
Vendors are encouraged to decorate and display their tables attractively. However, the following guidelines must be followed:
- Wall-mounted signs or displays are prohibited, as per the policy of the venue.
- Table-mounted and free-standing banners and signs are recommended for promotional purposes.
Electricity
While power/electricity may be available, it is not guaranteed. Vendors requiring electricity should indicate their needs during the table reservation process. Please note that outlets within reach must be shared among vendors and not monopolized.
Sales
Vendors are allowed to sell their merchandise directly to attendees. However, all sales must comply with the following guidelines
- Only memberships to other conventions or similar events may be sold. Sales of memberships to BayCon are not permitted at vendor tables.
- Selling or charging attendees for alcohol is strictly prohibited, regardless of whether a permit is obtained.
Health and Safety
Vendors must adhere to the health and safety guidelines set forth by BayCon to ensure a safe and comfortable environment for all attendees. This includes:
- Compliance with the BayCon Health Policy, which may include requirements such as masking and up-to-date COVID-19 vaccinations.
- Providing a clean and sanitized vendor space, including regular disinfection of surfaces and frequently touched areas.
- Following any additional health and safety protocols communicated by BayCon, such as social distancing measures or occupancy restrictions.
BayCon reserves the right to enforce this policy and take appropriate action in case of any violations, including but not limited to issuing warnings, temporary or permanent removal of vendor privileges, and legal action if warranted.
Please note that this policy is subject to change with or without notice. Vendors are responsible for regularly reviewing the policy and complying with any updates or revisions.
For any questions or further clarification regarding the vendor table policy, please contact the BayCon Vendor Coordinator at vendors@baycon.org.
Vendor Table Policy last modified May 2024.