BayCon is committed to creating an inclusive and accessible environment for all attendees. We strive to provide equal access and opportunities to ensure a positive convention experience. The following policy outlines our efforts to accommodate various accessibility needs:
- Venue Accessibility: BayCon selects venues that meet accessibility standards and comply with applicable laws and regulations. We work closely with venue management to ensure accessible entrances, parking, restrooms, and common areas.
- Mobility Access: BayCon provides accessible pathways, ramps, and elevators throughout the convention space to facilitate mobility for individuals with disabilities. Please respect and utilize these designated accessibility features appropriately. We encourage able-bodied members to use the stairs at high traffic times to leave the elevators accessible to those for whom stairs are a barrier.
- Assistive Animals: Service animals are welcome at BayCon. Attendees with assistive animals must comply with applicable laws and regulations governing service animals. Please ensure that your service animal is under control and properly harnessed or leashed at all times.
- Quiet Space: BayCon recognizes that some attendees may have sensory sensitivities and require a quiet and calm environment. We provide a designated quiet space (“The Oasis”) where attendees can retreat and find respite from sensory stimuli. Please respect the purpose of this space and maintain a peaceful atmosphere within it.
- Accessible Information: We strive to provide convention information in accessible formats, such as large print, electronic documents, or braille. If you require materials in an alternative format, please contact programming@baycon.org in advance, and we will make every effort to accommodate your request.
- Specific Accommodation Requests: Any specific requests for accommodations we may not have covered should be directed to programming@baycon.org. We will happily work with you to provide an accessible and comfortable solution.
- Allergies and Sensitivities: Attendees with allergies or scent and chemical sensitivities should note that the Marriott, our host hotel, uses scented products in their cleaning. Please contact the hotel at booking to request allergen-free rooms.
- Fragrance-Free Environment: We request that all members be mindful that scented products are problematic for many attendees and refrain from unnecessary fragrances at BayCon.
- Smoking Policy: We remind smokers to please stay away from access points and the paths to those access points so that others may enter and exit the venue safely and comfortably.
- Code of Conduct: All attendees are expected to adhere to the BayCon Code of Conduct, ensuring a respectful and inclusive environment for all participants. Harassment or discrimination based on disability or any other protected characteristic will not be tolerated.
BayCon is committed to continual efforts to make the convention a positive and accessible experience. Our goal is for all aspects of our convention to be accessible to all attendees.
Accessibility last modified May 2024.